The Office Manager provides office management and administrative support to the Vice President of Academic and Student Affairs, Vice President of Financial Services, and the Chief Operating Officer by carrying out office procedures independently and assisting with the coordination of departmental initiatives to facilitate the efficient operation of the organization. The Office Manager and handles a variety of situations and problems without supervision and will regularly work with sensitive information which will require a very high level of professionalism and confidentiality including, but not limited to, student records (FERPA) and labor relations information. This position pays a minimum of $45,000 per year.
Duties and Responsibilities
The following duties are normal for this position. These are not to be construed as exclusive or all inclusive. Other duties may be required and assigned.
Utilize appropriate resources (e.g. Microsoft Office, Access, Excel, Word, PowerPoint and Google Docs etc.) to develop reports, maintain records, draft and edit letters, memos, and agendas.
Assist with the coordination of special projects.
Support the College’s negotiation team throughout the negotiation process.
Resolve or advise resolutions for a variety of administrative situations or problems.
Make judgments and decisions to keep office functioning smoothly
Prepare purchase orders, requisitions, and place orders for various offices.
Track and monitor budget transactions for multiple budgets.
Plan and schedule group meetings and secure necessary resources, including travel, housing, and meals.
Perform other tasks and projects as assigned.
Qualifications – Education, Experience, and Skills
Associate’s Degree required, Bachelor’s Degree preferred (Communication, office management, business, or related field).
At least 3 years of progressive office experience required; office management experience preferred.
Experience in higher education is a plus.
Excellent attention to detail, initiative, and follow-through in order to achieve goals.
The ability to anticipate needs and proactively address them, to learn quickly, and to reliably complete work in a timely manner to high standards in a fast-paced environment.
Ability to handle high volume workloads and juggle priorities and deadlines.
Maintain a neat, well organized work space which projects a high level of professionalism for interactions with all students and visitors to Hocking College.
Excellent organizational, prioritization, and problem solving skills, along with the ability to take initiative and make decisions.
Ability to work independently and within a team environment.
Demonstrated customer service, organization, leadership, planning, and conflict management.
A good command of Microsoft Office application software, and the ability to learn new computer applications.
The ability to communicate effectively, both verbally and in writing, to establish positive public relations and to interact effectively with students, staff, faculty, supervisors, co-workers, and the public.
The ability to establish and maintain collaborative, effective working relationships with students, staff, faculty, supervisors, co-workers, and the public.
The ability to write reports and recommendations.